Payroll2Bangladesh has served companies in Bangladesh since 2007, delivering payroll processing, statutory compliance, recruitment and workforce administration for foreign companies, multinationals, branch and liaison offices, SMEs and NGOs. Because of that work we routinely hold salary figures, tax identification details, attendance records and employment documents. We treat that material as confidential by default.
1. Information We Collect
We may collect the following types of information:
a) Personal Information
- Full Name
- Email Address
- Phone Number
- Company Name
- Billing & Payment Information
b) Business & Payroll Data
- Employee names, designations and joining dates
- Salary structure, allowances, overtime and festival bonuses
- TIN and tax details used to calculate tax deducted at source
- Provident fund contributions and gratuity records
- Attendance, leave and roster records
- Bank account details used for salary disbursement
- Passport, visa and work permit details where expatriate staff are employed
c) Technical Information
- IP Address
- Browser Type
- Device Information
- Pages visited and time spent
2. How We Use Your Information
We use the collected information for the following purposes:
- To run monthly payroll, calculate gross-to-net pay and issue payslips
- To withhold and deposit tax at source with the National Board of Revenue
- To administer provident fund contributions, gratuity accruals and statutory festival bonuses
- To maintain wage registers, attendance records and payroll documentation for inspection
- To prepare work permit and visa files where a client employs expatriate staff
- To manage client accounts, contracts, invoices and support requests
- To keep this website secure, working and useful
- To comply with the Bangladesh Labour Act 2006, income tax rules and other statutory obligations
3. Data Sharing and Disclosure
Data is disclosed only in these situations:
- Government authorities — the National Board of Revenue, labour authorities, provident fund and gratuity bodies, and BIDA for work permit filings, where a filing or lawful request requires it
- Banks and payment providers — to disburse salaries and process client payments
- Professional advisers — auditors and legal counsel, under confidentiality
- Service providers — hosting, email and IT support vendors bound by written confidentiality and permitted to use data only for the service they provide us
4. Data Security
Access is restricted to staff who need the record to do their job. Payroll files are held on controlled systems rather than personal devices, confidentiality obligations apply to every employee and vendor with access, website traffic is encrypted in transit, and access is reviewed when roles change or staff leave.
No system is completely secure. If a breach occurs that is likely to affect your rights, we will notify the affected parties and the relevant authority without undue delay.
5. How Long We Keep It
Retention is driven by statute, not by preference. Once the retention period ends, records are securely deleted or anonymised.
| Record type | Retention period | Why |
|---|---|---|
| Payroll registers and payslips | Duration of service plus the statutory period | Labour Act 2006 record-keeping |
| Tax and TDS records | As required by income tax rules | NBR audit and assessment |
| Provident fund and gratuity records | For the life of the entitlement | Employee entitlement claims |
| Client contracts and invoices | For the statutory limitation period | Contractual and tax obligations |
| Website enquiries | Up to 24 months, or until you ask us to delete | Follow-up and service history |
Where your data is stored
Payroll and employment records are processed and stored in Bangladesh. Where a client is based abroad and needs reports, summaries or files transferred outside the country, we do so only with the client’s instruction and consent, and only to the extent the applicable data protection framework permits for that category of data. We do not move confidential payroll records offshore as a matter of convenience.
- Consent — where you give it voluntarily and specifically, for example when submitting a contact form. Consent can be withdrawn at any time.
- Contract — where processing is necessary to deliver a service you or your employer has engaged us for.
- Legal obligation — where the Bangladesh Labour Act 2006, income tax rules or another statute requires us to collect, calculate, file or retain something.
- Legitimate business interest — for account security, fraud prevention and service improvement, balanced against your privacy.
- Contract — where processing is necessary to deliver a service you or your employer has engaged us for
- Legal obligation — where the Bangladesh Labour Act 2006, income tax rules or another statute requires us to collect, calculate, file or retain something
- Legitimate business interest — for account security, fraud prevention and service improvement, balanced against your privacy
6. Our Lawful Basis and Your Rights
Bangladesh has moved from a patchwork of sectoral rules to a dedicated data protection framework. Our processing rests on one or more of the following grounds:
- Consent — where you give it voluntarily and specifically, for example when submitting a contact form. Consent can be withdrawn at any time.
- Contract — where processing is necessary to deliver a service you or your employer has engaged us for.
- Legal obligation — where the Bangladesh Labour Act 2006, income tax rules or another statute requires us to collect, calculate, file or retain something.
- Legitimate business interest — for account security, fraud prevention and service improvement, balanced against your privacy.
Your rights over your personal data
Access
Ask what personal data we hold about you and receive a copy.
Correction
Have inaccurate or incomplete details corrected.
Deletion
Ask us to erase your data, subject to records we are legally required to keep.
Withdraw consent
Withdraw consent at any time, without affecting processing already carried out.
Object
Object to processing based on our legitimate interests.
Complain
Raise a concern with us, or with the relevant data protection authority.
Write to info@payroll2bangladesh.com and we will respond within 30 days. We may ask you to verify your identity first. If you are an employee of a client company, please contact your employer first — they instruct us on what may be released.
7. Cookies and Tracking Technologies
Our website may use cookies to:
- Enhance user experience
- Analyze website traffic
- Improve performance
You can choose to disable cookies through your browser settings.
8. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
10. Contact Us
If you have any questions about this Privacy Policy, please contact us:
Payroll2Bangladesh
Phone
Website
Location
Dhaka, Bangladesh